Using Gmail Labs to Enhance Your Email Experience

2009 April 18
by campo

I’ve been toying around with my Gmail account recently, doing what I can to make it function just the way I want it to.  I’ve explored a few Firefox extensions and Greasemonkey scripts, but surely the easiest way to add new features to Gmail is simply by activating experimental features released by Gmail Labs.  All you have to do to activate Gmail Labs features is click on the Labs tab of the Gmail settings page.  There are features for all kinds of little tweaks, from adding a Snake game to Mail Goggles (designed to prevent you from sending ill-advised emails).  So far I have the following six Gmail Labs features activated:

  • Offline – Offline Gmail is the response to one of the most common critiques of webmail services, users are unable to access (view, search) they’re message while they are offline.  Offline just allows you cache a copy of your email messages on your local computer so you can email as you please while you’re offline and sync everything once you get connected again.  This feature is even more useful outside the United States where you may not be able to access the internet (or at least a stable connection) very often.
  • Tasks – I added this in the hope that it would help me manage my to do lists, but as it turns out I don’t use it that much.  I may force myself into a trial period and see if it becomes useful for me.
  • Ride-side Chat – This feature just moves the Google Chat window on Gmail to the right side of the page, making it easier to see your GChat and AIM buddy list.  This simple tweak just makes IMing in Gmail easier, but I have found a downside.  While I’ve been in Ecuador much of the time I’m only able to access the internet on older computers that have lower resolution screens than I am used to in the US.  This means when GChat is on the right side of the screen, often times it doesn’t fit in the maximized browser window.  As a result to see the buddy list I have to scroll to the right, which is fairly uncommon in browser windows and as a result very difficult and time consuming.  The lesson here is, if you have a low resolution screen moving the Gchat buddy list to the right will probably make your life more difficult.
  • Forgotten Attachment Detector – This just seems like a good idea.  Though I have yet to forget to add an attachment and be saved by this feature, the one time I do this feature will have already paid off.
  • Text Messaging (SMS) in Chat – This is another simple idea, if somebody signs off of GChat your message just gets sent to them on their phone as a text message.  The downside to this is that to use it effectively you have to store all your contacts phone numbers in your Gmail contact list.  Giving Google that much information about other people creeps me out a bit so I don’t actually use this that often.
  • Undo Send — This feature has a pay-off similar to the forgotten attachment detector:  I haven’t had to use it yet, but the one time I do, it will probably make me very happy.

There are also some features to allow for previews of web images and videos inline which could be pretty nice.  I’ll probably try them out when I get back to the US and have an internet connection that can actually handle loading image and video files.

If you use Gmail, which Labs features do you have activated?  Any suggestions on other ways to improve the email experience?

4 Responses leave one →
  1. April 18, 2009

    I use Tasks a fair amount, but then again I always seems to have task lists scattered across many different apps, computers, and documents. I think it would it would be neat if they added graphs and stats of your email trends (xobni style – http://www.xobni.com/email-analytics).

  2. April 20, 2009

    I need to try using tasks again, for some reason when I first tried it, it just didn’t appeal to me. I really like the tasks list in iCal with the “Sort by due date” feature.

    Xobni kind of scares me, just because you can learn so much about a person so easily, with so little information about their email habits…

  3. jack permalink
    April 20, 2009

    I use all those lab features, and another that I like is the custom keyboard shortcuts. I’m not sure how many I’ve changed, but the main one that I use is delete. I don’t like to archive everything, and I don’t want to have to push shift-3 or whatever it is without the custom keyboard.

    I’ve tried tasks, but I tend to not look at it or not use it most of the time. I like the idea, but I’m not sure.

    I like the right-side chat a lot. One thing I would like to see is the ability to move chat windows around – instead of having them start on the right side and move left, I’d like to be able to move them left and right. This especially gets cluttered with tasks.

    I like the idea of Multiple Inboxes, but I don’t like the implementation. It basically results in having a copy of filtered messages show up in another place. I would like to have more than one inbox – the messages never go into the main inbox, and go directly into the separate one.

  4. April 20, 2009

    jack, I think you win the award for most thorough comment ever. Chat windows left to right would be good, I suppose you could always just pop them out if you want, but that makes them harder to see. Can you pop them out and have them all collected in one window with tabs? That would be nice and more manageable.

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